This blog post and infographics summarizes the mandatory items to be discussed during a Singapore company AGM, irrespective of whether convened in writing or by way of physical meeting.
Mandatory AGM items (Ordinary Business)
Mandatory items are ordinary business at the AGM and need an ordinary resolution (more than 50% of votes) in order to be declared carried/passed.
Adoption of Accounts
Financial statements as approved by board of directors needs to be confirmed and adopted by shareholders.
If the company is exempt from audit, accounts can be unaudited, however if the company is not exempt from audit requirements, the accounts must be audited.
Reappointment of Retiring Directors
The retiring directors as per articles of association of the company need to be reappointed by passing an ordinary resolution.
If the company has only one director, this item is not necessary.
Reappointment of Auditors
If the company has an auditor, auditors will be required to be reappointed at the AGM and directors are usually authorised to fix the remuneration of the Auditors.
If the company has no auditors, this item will not be required
Declaration of Final Dividends
Last ordinary business to be convened at an AGM is to declare Final dividends, if any, to the shareholders to the Company.
Note that a company can declare dividends only if it has sufficient after tax profits for available for distribution to shareholders
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